Web 2.0 Expo San Francisco 2009 - March 31 - April 03, 2009

Exhibitor Resource Center

Welcome to the Exhibitor Resource Center for Web 2.0 Expo San Francisco 2009. This area will provide you with important event information with regards to your booth participation.

Please note the following contacts for your participation at Web 2.0 Expo San Francisco 2009:

Exhibit Floor
Sponsor/Exhibitor Customer Service Please contact us here for with questions pertaining to your booth or participation on the Expo Floor 415-947-6655
Exhibit, Sponsorship & MPO Sales
Amy Jones 415-947-6173	Ayrien Machiran 415-947-6195	Susan Young 707-827-7148

Please click each category below to find task instructions and due dates:

Important Exhibitor Information

Task		Action
Deadline Checklist View a check-list of upcoming deadlines.		Click Here
Exhibitor General Information View the show schedule as it pertains to exhibitors (i.e. move-in/Move-out, exhibit hours, etc.)		Click Here
First-time Exhibitor Tips View cost-saving tips for first time exhibitors here.		Click Here
Frequently Asked Questions View some of the frequently asked questions and their answers.		Click Here
Important Exhibitor Information from Champion View important information from Champion Exposition Services here.		Click Here

Rules & Regulations

Task	Deadline	Action
Fire Regulations View fire regulations here to be sure your booth is compliant.	Read by 2/27/09	Click Here
Long Tail Pavilion Rules and Regulations FOR LONG TAIL PAVILION PARTICIPANTS ONLY Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Read by 2/27/09	Click Here
Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Read by 2/27/09	Click Here
Rules and Regulations Acknowledgement Please acknowledge your agreement to the rules and regulations of the event.	Complete by 2/27/09	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 2/27/09	Click Here

Decorator Services

Task	Deadline	Action
Carpet/Padding Order Form Order carpet and padding for your booth through Champion Exposition Services.	Complete by 3/16/09	Click Here
CES Payment Options and Credit Authorization View Champion’s payment options and fill out the credit authorization form. Required before services will be rendered.	Due with First Order	Click Here
CES Services Ordering Information View Champion’s online services information and deadline checklist for orders placed with Champion.	Read Prior to First Order	Click Here
Custom Exhibit Rentals Save time and money by renting a custom exhibit set-up through Champion Exposition Services.	Optional	Click Here
Exhibitor Catalog - Champion View Champion's catalog of furniture, custom booths and accessories available for rental. Please use appropriate forms to place an order.	Optional	Click Here
Standard Exhibit packages - part 1	Complete by 3/9/09	Click Here
Standard Exhibit packages - part 2	Complete by 3/9/09	Click Here
Furniture & Accessories Order Form Order basic furniture and accessories through Champion Exposition Services.	Complete by 3/16/09	Click Here
Specialty Furniture Order Form Order specialty furniture through CORT Tradeshow Furnishings. Place Orders with Champion Exposition Services.	Complete by 3/6/09	Click Here
Special Signage Order Form Order signs to be produced by Champion Exposition Services.	Complete by 3/9/09	Click Here
Tables, Counters and Drapery Order Form Order tables, counters, and/or drapery through Champion Exposition Services.	Complete by 3/16/09	Click Here

Shipping & Handling

Task	Deadline	Action
Freight Shipping and Materials Handling View shipping and handling information for ALL freight going to Web 2.0 Expo. Please Note: Advanced Warehouse Closes March 23rd	Complete by 3/16/09	Click Here
Exhibit Transportation Services Order land, air, and international transportation services of your exhibit materials to and from Moscone through CES Logistics.	Complete by 3/16/09	Click Here

Labor

Task	Deadline	Action
Booth Labor Order Form Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section. In an effort to assist you in your show budgeting process, please be aware that Tuesday, March 31st is a union holiday (Cesar Chavez Day).	Complete by 3/16/09	Click Here
Exhibitor/Champion Liability and Insurance View Exhibitor/Show Decorator liabilities and insurance information here.	Read by 3/27/09	Click Here
Exhibitor-Appointed Contractor Form - Champion Submit an EAC form to Champion Exposition Services. NOTE: You must also submit an EAC form to Show Management (Below).	Complete by 2/27/09	Click Here
Exhibitor-Appointed Contractor Form – Show Mgmt Submit an EAC form to Show Management. NOTE: You must also submit an EAC form to Champion Exposition Services (above).	Complete by 2/27/09	Click Here
Hanging Sign Labor Order Form This form is to be used for hanging signs through Champion Exposition Services.	Complete by 3/16/09	Click Here
Rigging and Forklift Order Form Order forklift and rigging crew through Champion Exposition Services.	Complete by 3/16/09	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 2/27/09	Click Here

Utilities (Internet, Electrical, etc.)

Task	Deadline	Action
Electrical Order Form Order electrical services through Champion Exposition Services.	Complete by 3/16/09	Click Here
Internet Connectivity Form Order your Internet drop and network services through our preferred vendor.	Complete by 3/16/09	Click Here
Telecommunications Order Form Order a telephone line and/or handset for your booth/meeting room through Moscone Convention Center.	Complete by 3/16/09	Click Here

Optional Services

Task	Deadline	Action
Accessible Storage on Show Site View information on accessible storage through Champion Exposition Services.	Sign up Onsite	Click Here
Alcoholic Beverages Authorization If you plan to serve alcoholic beverages at your event, please fill out this online form.	Complete by 2/27/09	Click Here
Audio Visual Rental Order Audio Visual equipment through ETS (Event Technology Services).	Complete by 3/20/09	Click Here
Booth Cleaning & Porter Services Order Form Order booth cleaning services through The Champion.	Complete by 3/16/09	Click Here
Food & Beverage Order Form Order food and beverage EXCLUSIVELY through SMG at the Moscone Center. NOTE: Lunch is provided to full-conference attendees ONLY. Options for Exhibitors to purchase food will be available in the facility, or food can be ordered through SMG to your booth	Complete by 3/16/09	Click Here
Lead Retrieval and Computer Rentals Order your lead retrieval system for your booth through GESi.	Complete by 3/16/09	Click Here
Motorized Vehicle Notification If you plan to have a motorized vehicle at the event, you must complete this online form.	Complete by 2/27/09	Click Here
Off-hours Event Notification If you plan to hold an event before or after exposition hours, please fill out the online form.	Complete by 2/27/09	Click Here
Plant & Floral Order Form Order through our preferred vendor, Exhibits Plant & Floral.	Complete by 3/16/09	Click Here
Security Order Form Order security services for your booth through Maloney Security.	Complete by 3/16/09	Click Here
Web 2.0 Expo Booth Crawl Don’t be left out of the party! Participate in Web 2.0 Expo’s Booth Crawl taking place Thursday, April 2nd, from 4:30 pm until 6:00 pm on the Expo Floor.	Complete by 3/19/09	Click Here

Registration & Housing

Task	Deadline	Action
Exhibitor Housing Book your Hotel for Web 2.0 Expo, rates go up after the deadline and there is a limited quantity of rooms available at the special rate. http://www.web2expo.com/webexsf2009/public/content/hotel	3/10/09	Click Here
Register Booth Staff - Code Required	Register by 3/24/09	Click Here

Marketing & PR Services

Task	Deadline	Action
Announce Your New Product(s) or Launch If your company is planning on making an announcement at Web 2.0 Expo San Francisco, we're offering a great opportunity to increase exposure exponentially through a press release detailing exhibitor announcements that we will distribute to our media list and pitch out. Please fill submit no more than 50 words describing your announcement or launch to Natalia Wodecki at by March 16, 2009. Submissions received after this date and that exceed 50 words will not be considered.	Due By: 3/16/09	Submit to
Media/Press List List of Media contacts that will be attending Web 2.0 Expo. The list will be updated weekly once it is posted. NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information.	Available 2/27/09	Click Here
Web 2.0 Expo 2009 Logos DRIVE BOOTH TRAFFIC: Download Web 2.0 Expo logos to place on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo Event Description DRIVE BOOTH TRAFFIC: Download the Web 2.0 Expo 2009 event description to post on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo Web Banners To help you promote your presence at Web 2.0 Expo, we've created a set of HTML buttons announcing "We're exhibiting" or "We're sponsoring" that you can post on your web site. All you need to do is go to: Sponsor banners: Coming Soon - or - Exhibitor banners: Coming Soon Simply grab the code for the size(s) you need, add to your existing site code, and let your customers know you're part this exciting event.

Exhibitor Newsletter Archive

Task	Deadline	Action
Exhibitor Newsletter - 02/06/09 Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2009.	Due By: N/A	Click Here
Exhibitor Newsletter - 02/20/09 Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2009.	Due By: N/A	Click Here
Exhibitor Newsletter - 03/10/09 Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2009.	Due By: N/A	Click Here
Recording of Exhibitor Conference Call - 2/18/09	Due By: N/A	Click Here

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