Web 2.0 Expo 2008 :: April 22-25, 2008

Return to Web 2.0 Expo Web Site

Exhibitor Services Manual

Welcome to the Exhibitor Services Manual for Web 2.0 Expo 2008. This area will provide you with important event information with regards to your booth participation.

Please note the following contacts for your participation at Web 2.0 Expo 2008:

Exhibit Floor
Exhibitor Customer Service 415-947-6655
Exhibit, Sponsorship & MPO Sales
Susan Young 707-827-7148	Ayrien Machiran 415-947-6195	Amy Jones 415-947-6173	Vicki Sanders 415-947-6107

Please click each category below to find task instructions and due dates:

Important Exhibitor Information

Task	Deadline	Action
First-time Exhibitor Tips View cost-saving tips for first time exhibitors here.	Read by 02/01/08	Click Here
Important Exhibitor Information from Champion View important information from Champion Exposition Services here.	Read by 02/01/08	Click Here
Exhibitor Show Schedule View the show schedule as it pertains to exhibitors (i.e. Exhibitor registration, move-in/Move-out, exhibit hours, etc.)	Read by 02/01/08	Click Here

Rules & Regulations

Task	Deadline	Action
Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Read by 03/21/08	Click Here
Long Tail Pavilion Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Complete by 03/21/08	Click Here
Rules and Regulations Acknowledgement Please acknowledge your agreement to the rules and regulations of the event.	Complete by 03/21/08	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 03/21/08	Click Here
Fire Regulations View fire regulations here to be sure your booth is compliant.	Read by 03/21/08	Click Here

Decorator Services

Task	Deadline	Action
CES Payment Options and Credit Authorization View Champion’s payment options and fill out the credit authorization form. Required before services will be rendered.	Due with First Order	Click Here
Carpet/Padding Order Form Order carpet and padding for your booth through Champion Exposition Services.	Complete by 03/21/08	Click Here
Custom Exhibit Rentals Save time and money by renting a custom exhibit set-up through Champion Exposition Services.	Complete by 03/31/08	Click Here
Special Signage Order Form Order signs to be produced by Champion Exposition Services.	Complete by 03/31/08	Click Here
Furniture & Accessories Order Form Order basic furniture and accessories through Champion Exposition Services.	Complete by 04/07/08	Click Here
Specialty Furniture Order Form Order specialty furniture through Cort Tradeshow Furnishings. Place Orders with Champion Exposition Services.	Complete by 04/07/08	Click Here
Tables, Counters and Drapery Order Form Order tables, counters, and/or drapery through Champion Exposition Services.	Complete by 04/07/08	Click Here
Exhibitor Catalog - Champion View Champion's catalog of furniture, custom booths and accessories available for rental. Please use appropriate forms to place an order.	Optional	Click Here

Shipping & Handling

Task	Deadline	Action
Freight Transportation Services Order land, air, and international transportation services of your exhibit materials to and from Moscone through Legacy Transportation Services.	Complete by 03/28/08	Click Here
Freight Shipping and Materials Handling View shipping and handling information for ALL freight going to Web 2.0 Expo.	Complete by 04/14/08	Click Here

Labor

Task	Deadline	Action
Exhibitor/Champion Liability and Insurance View Exhibitor/Show Decorator liabilities and insurance information here.	Read by 03/14/08	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 03/14/08	Click Here
Exhibitor-Appointed Contractor Form - Champion Submit an EAC form to Champion Exposition Services. NOTE: You must also submit an EAC form to Show Management (Below).	Complete by 03/21/08	Click Here
Exhibitor-Appointed Contractor Form – Show Mgmt Submit an EAC form to Show Management. NOTE: You must also submit an EAC form to Champion Exposition Services (above).	Complete by 03/21/08	Click Here
Booth Labor Order Form Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section.	Complete by 04/07/08	Click Here
Rigging and Forklift Order Form Order forklift and rigging crew through Champion Exposition Services.	Complete by 04/07/08	Click Here

Utilities (Internet, Electrical, etc.)

Task	Deadline	Action
Internet Connectivity Form Order your Internet drop and network services through our preferred vendor (to be announced in January).	Complete by 04/03/08	Click Here
Telecommunications Order Form Order a telephone line and/or handset for your booth/meeting room through Moscone.	Complete by 04/04/08	Click Here
Electrical Order Form Order electrical services through Champion Exposition Services.	Complete by 04/07/08	Click Here

Registration & Housing

Task	Deadline	Action
Exhibitor Housing Book your Hotel for Web 2.0 Expo	ASAP	Click Here
Register Booth Staff – Password Required Please use exhibitor discount code "websf08etxb" when registering. Remember that the exhibitor code will ONLY work with the Expo Hall Pass.	Complete by TBA	Click Here

Optional Services

Task	Deadline	Action
Accessible Storage on Show Site View information on accessible storage through Champion Exposition Services.	Complete by 04/07/08	Click Here
Alcoholic Beverages Authorization If you plan to serve alcoholic beverages at your event, please fill out this online form.	Complete by 03/21/08	Click Here
AV Rental Order Audio Visual equipment through ETS (Event Technology Services).	Complete by 04/11/08	Click Here
Booth Cleaning Order Form Order booth cleaning services through Champion.	Complete by 04/07/08	Click Here
Computer Equipment Order computer equipment for your booth through GESi.	Complete by 04/11/08	Click Here
Food & Beverage Order Form Order food and beverage EXCLUSIVELY through the Moscone.	Complete by 04/07/08	Click Here
Hanging Sign Order Form This form is to be used for hanging signs through Champion Exposition Services.	Complete by 04/07/08	Click Here
Lead Retrieval System Rental Order your lead retrieval system for your booth through RCS.	Complete by 03/05/08	Click Here
Motorized Vehicle Notification If you plan to have a motorized vehicle at the event, you must complete this online form.	Complete by 03/21/08	Click Here
Off-hours Event Notification If you plan to hold an event before or after exposition hours, please fill out the online form.	Complete by 03/21/08	Click Here
Plant & Floral Order Form Order through our preferred vendor, Exhibits Plant & Floral.	Complete by 03/21/08	Click Here
Security Order Form Order security services for your booth through Maloney Security.	Complete by 04/04/08	Click Here
Web 2.0 Expo Booth Crawl Don’t be left out of the party! Participate in Web 2.0 Expo’s Booth Crawl taking place Thursday, April 24, from 4:30 pm until 6:00 pm on the Expo Floor.	Complete by 04/10/08	Click Here

Marketing & PR Services

Task	Deadline	Action
Submit 50-word Company Description Please provide your company information so customers can contact you. Your company information will be included in the Exhibitor listing of the onsite Program Guide. NOTE: Company descriptions exceeding 50 words may be subject to editing by Web 2.0 Expo without review.	Complete by 02/22/08	Click Here
Program Guide Advertisements Specs and deadlines for advertisements in the onsite Program Guide for those who have purchased an ad.	Complete by 02/22/08	Click Here
Web 2.0 Expo Event Description DRIVE BOOTH TRAFFIC: Download the Web 2.0 Expo 2008 event description to post on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo 2007 Logos and Ad Banners DRIVE BOOTH TRAFFIC: Download Web 2.0 Expo logos and ad banners to place on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo Web Banners To help you promote your presence at Web 2.0 Expo, we've created a set of HTML buttons announcing "We're exhibiting" or "We're sponsoring" that you can post on your web site. All you need to do is go to: Sponsor banners: Click Here - or - Exhibitor banners: Click Here Simply grab the code for the size(s) you need, add to your existing site code, and let your customers know you're part this exciting event.