Exhibitor Center

Reminder!
Exhibitor Conference Call
Thursday February 19th
11AM PST

Welcome to the Exhibitor Center for Web 2.0 Expo San Francisco 2010. This area will provide you with important event information with regards to your booth participation.

Please note the following contacts for your participation at Web 2.0 Expo San Francisco 2010:

Exhibit Floor
Sponsor/Exhibitor Customer Service

Please contact us here for with questions pertaining to your booth or participation on the Expo Floor
415-947-6655


Exhibit, Sponsorship & MPO Sales
Amy Jones
415-947-6173
Amber Kappagantula
773-687-4316
Susan Young
707-827-7148

Please click each category below to find task instructions and due dates:

Important Exhibitor Information

Task   Action
Deadline Checklist
View a check-list of upcoming deadlines.
  Click Here
Exhibitor General Information
View the show schedule as it pertains to exhibitors (i.e. move-in/Move-out, exhibit hours, etc.)
  Click Here
First-time Exhibitor Tips
View cost-saving tips for first time exhibitors here.
Click Here
Frequently Asked Questions
View some of the frequently asked questions and their answers.
  Click Here
Important Exhibitor Information from Champion
View important information from Champion Exposition Services here.
  Click Here

Rules & Regulations

Task Deadline Action
Fire Regulations
View fire regulations here to be sure your booth is compliant.
Read by
3/26/10
Click Here
Long Tail Pavilion Rules and Regulations
FOR LONG TAIL PAVILION PARTICIPANTS ONLY
Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.
Read by
3/26/10
Click Here
Rules and Regulations
Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.
Read by
3/26/10
Click Here
Rules and Regulations Acknowledgement
Please acknowledge your agreement to the rules and regulations of the event.
Complete by
3/26/10
Click Here
Union Guidelines
Please make yourself familiar with the union guidelines here.
Read by
3/26/10
Click Here

Decorator Services

Task Deadline Action
Carpet/Padding Order Form
Order carpet and padding for your booth through Champion Exposition Services.
Complete by
4/16/10
Click Here
CES Payment Options and Credit Authorization
View Championís payment options and fill out the credit authorization form. Required before services will be rendered.
Due with First Order Click Here
CES Services Ordering Information
View Championís online services information and deadline checklist for orders placed with Champion.
Read Prior to First Order Click Here
Custom Exhibit Rentals
Save time and money by renting a custom exhibit set-up through Champion Exposition Services.
Optional Click Here
Exhibitor Catalog - Champion
View Champion's catalog of furniture, custom booths and accessories available for rental. Please use appropriate forms to place an order.
Optional Click Here
Furniture & Accessories Order Form
Order basic furniture and accessories through Champion Exposition Services.
Complete by
4/16/10
Click Here
Specialty Furniture Order Form
Order specialty furniture through CORT Tradeshow Furnishings. Place Orders with Champion Exposition Services.
Complete by
4/15/10
Click Here
Special Signage Order Form
Order signs to be produced by Champion Exposition Services.
Complete by
4/9/10
Click Here
Tables, Counters and Drapery Order Form
Order tables, counters, and/or drapery through Champion Exposition Services.
Complete by
4/16/10
Click Here

Shipping & Handling

Task Deadline Action
Freight Shipping and Materials Handling
View shipping and handling information for ALL freight going to Web 2.0 Expo.
Please Note: Advanced Warehouse Closes April 23rd
Complete by
4/23/10
Click Here
Exhibit Transportation Services
Order land, air, and international transportation services of your exhibit materials to and from Moscone through CES Logistics.
Complete by
4/16/10
Click Here

Labor

Task Deadline Action
Booth Labor Order Form
Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section.
Complete by
4/16/10
Click Here
Exhibitor/Champion Liability and Insurance
View Exhibitor/Show Decorator liabilities and insurance information here.
Read by
3/26/10
Click Here
Exhibitor-Appointed Contractor Form - Champion
Submit an EAC form to Champion Exposition Services.
NOTE: You must also submit an EAC form to Show Management (Below).
Complete by
4/2/10
Click Here
Exhibitor-Appointed Contractor Form Ė Show Mgmt
Submit an EAC form to Show Management.
NOTE: You must also submit an EAC form to Champion Exposition Services (above).
Complete by
4/2/10
Click Here
Hanging Sign Labor Order Form
This form is to be used for hanging signs through Champion Exposition Services.
Complete by
4/16/10
Click Here
Rigging and Forklift Order Form
Order forklift and rigging crew through Champion Exposition Services.
Complete by
4/16/10
Click Here
Union Guidelines
Please make yourself familiar with the union guidelines here.
Read by
3/26/10
Click Here

Utilities (Internet, Electrical, etc.)

Task Deadline Action
Electrical Order Form
Order electrical services through Champion Exposition Services.
Complete by
4/16/10
Click Here
Internet Connectivity Form
Order your Internet drop and network services through our preferred vendor.
http://www.shownets.net/
Complete by
3/16/10
Click Here
Telecommunications Order Form
Order a telephone line and/or handset for your booth/meeting room through Moscone Convention Center.
Complete by
4/19/10
Click Here

Optional Services

Task Deadline Action
Accessible Storage on Show Site
View information on accessible storage through Champion Exposition Services.
Sign up Onsite Click Here
Alcoholic Beverages Authorization
If you plan to serve alcoholic beverages at your event, please fill out this online form.
Complete by
3/26/10
Click Here
Audio Visual Rental
Order Audio Visual equipment through ETS (Event Technology Services).
Complete by
4/23/10
Click Here
Booth Cleaning & Porter Services Order Form
Order booth cleaning services through The Champion.
Complete by
4/16/10
Click Here
Food & Beverage Order Form
Order food and beverage EXCLUSIVELY through SMG at the Moscone Center.
NOTE: Lunch is provided to full-conference attendees ONLY. Options for Exhibitors to purchase food will be available in the facility, or food can be ordered through SMG to your booth
Complete by
4/19/10
Click Here
Lead Retrieval and Computer Rentals
Order your lead retrieval system for your booth through GESi.
Complete by
4/25/10
Click Here
Motorized Vehicle Notification
If you plan to have a motorized vehicle at the event, you must complete this online form.
Complete by
3/26/10
Click Here
Off-hours Event Notification
If you plan to hold an event before or after exposition hours, please fill out the online form.
Complete by
3/26/10
Click Here
Plant & Floral Order Form
Order through our preferred vendor, Exhibits Plant & Floral.
Complete by
4/23/10
Click Here
Security Order Form
Order security services for your booth through Maloney Security.
Complete by
4/16/10
Click Here
Web 2.0 Expo Booth Crawl
Donít be left out of the party! Participate in Web 2.0 Expoís Booth Crawl taking place Wednesday, May 5th, from 4:30 pm until 6:00 pm on the Expo Floor.
Complete by
4/19/10
Click Here

Registration & Housing

Task Deadline Action
Exhibitor Housing
Book your Hotel for Web 2.0 Expo, rates go up after the deadline and there is a limited quantity of rooms available at the special rate.
http://www.web2expo.com/webexsf2010/public/content/hotel
ASAP Click Here
Register Booth Staff - Code Required
Register your booth staff by visiting: https://en.oreilly.com/webexsf2010/public/register All Exhibitors and Sponsors receive unlimited complimentary Booth Staff Badges. Please copy the code below into the discount code field when registering.
Diamond, Platinum Gold or Silver Sponsor discount code: websf10etsc.
Exhibitors and Long Tail Pavilion: websf10etxb.
Remember these codes will ONLY work with the Exhibit Hall Only pass.
Register by
4/19/10
Click Here

Marketing & PR Services

Task Deadline Action
Announce Your New Product(s) or Launch
If your company is planning on making an announcement at Web 2.0 Expo San Francisco, we're offering a great opportunity to increase exposure exponentially through a press release detailing exhibitor announcements that we will distribute to our media list and pitch out. Please submit no more than 50 words describing your announcement or launch to Natalia Wodecki at by April 16, 2010. Submissions received after this date and that exceed 50 words will not be considered.
Due By:
April 16
Submit to
Media/Press List
List of Media contacts that will be attending Web 2.0 Expo. The list will be updated weekly once it is posted.
NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information.
Available Now Click Here
Web 2.0 Expo 2010 Logos
DRIVE BOOTH TRAFFIC: Download Web 2.0 Expo logos to place on your website or include in an email blast to customers/prospects.
Optional Click Here
Web 2.0 Expo Event Description
DRIVE BOOTH TRAFFIC: Download the Web 2.0 Expo 2010 event description to post on your website or include in an email blast to customers/prospects.
Optional Click Here
Web 2.0 Expo Web Banners
To help you promote your presence at Web 2.0 Expo, we've created a set of HTML buttons announcing "We're exhibiting" or "We're sponsoring" that you can post on your web site. All you need to do is go to:
Sponsor banners: Click Here
- or -
Exhibitor banners: Click Here
Simply grab the code for the size(s) you need, add to your existing site code, and let your customers know you're part this exciting event.
Social Media Webcast
Social Media Webcast, Presented by Sarah Milstein and Kaitlin Pike
Available Now Click Here

Exhibitor Newsletter Archive

Task Deadline Action
Exhibitor Newsletter - 02/17/10
Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2010.
Due By:
N/A
Click Here
Exhibitor Newsletter - 3/3/10
Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2010.
Due By:
N/A
Click Here
Exhibitor Newsletter - 3/31/10
Review past exhibitor newsletters with pertinent information about Web 2.0 San Francisco 2010.
Due By:
N/A
Click Here